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Development Officer – Charlotte Agenda

15 min read

Under the direction of the Vice President of Advancement, the Development Officer position serves as lead interface with major and special event-related external vendors and other community partners that support revenue growth and/or continued in-kind support for Communities In Schools’ students and families, stewarding existing relationships while working with Vice President of Advancement and other Advancement Team members to cultivate new relationships that further diversify revenue sources and other forms of support.

The Vice President of Advancement and the Advancement Team, including this Development Officer, create, coordinate, and execute CIS fundraising activities to secure funds from various sources and to expand and target underutilized funding sources for CIS in Charlotte/Mecklenburg by broadening its community profile and strengthening its development efforts. This position will strengthen the operations and ongoing management of related activities that support fundraising goals and increase the amount and percentage of private funding received annually.

The Development Officer, as with all Development team members, shares directly in the responsibility for meeting the annual Fundraising Goal set by the organization and approved by the CIS Board of Directors as well as assists with other fundraising-related strategies and tactics that support and meet the larger organizational goals.

• Signature Fundraisers – such as Dine Out For Kids® and the CIS annual friend-and- fundraiser and other select philanthropy-related gatherings;
• Donor Cultivation and Stewardship – especially donor-related activities, interactions, and solicitations for signature events. Includes, but not limited to, annual letters and mailings, ongoing stewardship of select existing event and other donors/supporters, and cultivation of new supporters and sponsorships with VP and CIS Board of Directors, particularly business and civic support, while also assisting board members with follow up and cultivation efforts focused on their respective sponsorship and other related donor introductions before and after signature events.
• Targeted Prospect Research and Cultivation – working with VP and Major Gifts Officer(s) to identify, research, and connect new targeted businesses and their respective executives for CIS introduction and further cultivation.
• Activities Supporting CIS Students and In-kind Partners – including community partner collaborations such as coordination of the WSOC 9 School Tools Campaign, Classroom Central, HTA, etc. relationships and related administrative or clerical activities.

Project, Planning, and Budget Management Job Highlights
• Primary responsibility for leading various Board and/or volunteer steering committees supporting the planning, execution, tracking, budget and contract management, and all follow up aspects for the CIS annual friend-and-signature fundraiser event.
• Primary responsibility for developing effective project plans with corresponding timelines and critical milestones outlined for each fundraising event/activity and then executing to completion or delivery; includes coordinating parties-of-interest where appropriate (i.e. vendor contacts, Advancement Team members, other CIS staff such as CIS Program Directors, Site Coordinators, and CIS Central Office team members, and CIS Board of Directors, event volunteers, etc.
• Work with CIS VP of Advancement, Director of Resource Development, and Board of Directors to plan for and manage volunteer engagement needed to plan and execute signature events.
• Responsibility for developing, documenting, and managing event budgets to maximize net income without diminishing overall event experience.
• Responsibility for solicitation, stewardship and relationship management of an increasing number of select, event corporate sponsor and other event-related supporters throughout the year.
• Liaison and coordinator for Advancement Team on all print and digital signature event-related materials and communications as well as social media marketing/promotion working closely with Advancement Team members, particularly the Director of Marketing & Public Relations and Executive Communications Assistant; includes support with content development and timely execution of electronic and social media marketing.
• Work closely with VP of Advancement, Director of Marketing & Public Relations, and Social Capital Team so that signature and other special event publicity is appropriately crafted, targeted for identified audiences, and maximized with media outlets (paid and pro bono), in order to ensure each is successful in growing revenue while also raising community awareness for CIS and our students.
• Manage and administer select donor recognition related to signature and special events, as appropriate; also responsible for compiling signature event guest/donor information for respective Board members for the purpose of assisting them with stewardship and further cultivation following events.

Other Advancement and CIS Support Activities:
• Serve as part of the Advancement Team to develop, monitor, and achieve overall annual budget and fundraising goals.
• Participate in networking, community partner fairs, and other community engagements, as needed, in addition to above referenced CIS signature and special events; will include some week night and weekend event participation, on occasion.
• Work with CIS Volunteer & Community Engagement Associate and CIS Social Capital Team to recruit and deploy volunteers, as/when needed, to support special events or other activities related to the execution of signature events and/or components of the annual campaign.
• Work with CIS Director of Resource Development to support volunteer opportunities to align with corporate citizenship programs.

Data and Administrative Functions:
• Responsible for tracking and ensuring record keeping is current for event-related prospect and existing donor activity/actions/appeals in Blackbaud Raiser’s Edge database, working with Donor Relations and Data Associate; includes administrative support, as necessary, so as to help define and quantify donor solicitation, cultivation, and stewardship strategies as well as assess impact and effectiveness of specific strategies and advancement initiatives.
• Responsible for clerical and administrative functions related to role and responsibilities, including but not limited to, copying, postage and mail house-related coordination as needed, tracking of various data for and with board members regarding solicitations for sponsors, ticket sales, auction items, etc. on an ongoing basis, vendor invoices and budgets, attendee lists, and committee meetings, conference calls, and agenda preparations; includes preparing interim analyses and final reporting for and with VP of Advancement related to signature events.

• Bachelor’s Degree in fields related to, or otherwise readily transferred skills associated with, (i) client/donor solicitation, cultivation, and ongoing relationship management; (ii) large and/or special event planning, execution and project management; and/or (iii) sales and fundraising, resource development, and/or business development related areas.
• Minimum of two (2) years of successful large or special community event, project, campaign, and/or fundraising experience whereby candidate coordinated all related logistics as well as led team(s) of people for successful execution.
• Must possess strong time, project, and budget management skills and have specific examples of such in work-related or other applicable experience.
• Must be a self-starter, well organized, strategic thinker while still detail-oriented, and able to effectively work independently and within a team framework in a fast-paced environment.
• Must be computer literate in using Microsoft Office, particularly Excel and PowerPoint, and Blackbaud Raiser’s Edge database experience a plus.
• Must have exceptional interpersonal skills and an ability to represent the CIS brand in the community with various stakeholder groups; build and maintain strong relationships while fostering a spirit of collaboration with internal colleagues within and across teams as well as external partners, including vendor and venue relationships, Board members, event sponsors, and CIS donors and volunteers.
• Strong communication skills absolutely required, including a high-level skill in written and verbal communication.
• Experience in managing and executing well-received, well-attended community, civic, and/or agency fundraisers and successful campaign operations management.
• Awareness of local community and available resources a plus.
• Physical demands: While performing the duties of this job, the employee is frequently required to sit; use hands to handle, feel and keyboard; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; stoop, kneel, or bend. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close and distance vision. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sensitivity and ability to appreciate points of view of personnel within the schools, other agencies/organizations, volunteers and supporting vendors or partners, including a keen awareness of their needs and goals and how to build collaborative partnerships based upon fundamental CIS principles.
• Ability to perceive CIS project needs and deliver accordingly in light of budget or limited resources.
• Ability to secure, cultivate, and maintain relationships with all relevant constituencies and resource development sources.
• Ability to be flexible in a work environment often filled with ambiguous situations, numerous projects running concurrently, and limited resources.
• Ability to manage time, paperwork, and people effectively in a high multi-task environment.

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